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Student Records and Privacy

 

FERPA: your privacy rights

From your first day at North Park, your educational records are protected under the Family Educational Rights and Privacy Act (FERPA). This means your records cannot be shared—even with parents or family—without your written consent.

Examples of protected records include:

  • Grades and transcripts
  • Class schedule
  • Billing info
  • Financial aid
  • Medical records
  • Disciplinary actions

To share your records with someone (e.g., a parent), submit a FERPA Release Form with a designated 4-digit PIN. Return it by:

  • Email: registrar@northpark.edu
  • Fax: (773) 634-4051
  • Mail: North Park University, 3225 W Foster Ave, Box 9, Chicago IL 60625

Release of information is not immediate—staff may schedule a follow-up to verify access.

 

Updating personal information

Keep your address and contact details current so you don’t miss important updates. Update your info by:

  • Logging into Self-Service → User Profile
  • Emailing a Change of Address form to registrar@northpark.edu
  • Visiting the Registrar’s Office to fill out a form in person.

 

Legal name and chosen name changes

Legal name change

Submit a completed Change of Name form with official documentation (e.g., marriage certificate, ID) to the Registrar’s Office by email, mail, or in person.

Chosen name policy

North Park supports using a chosen name in university communications and systems. You can designate a chosen first, middle, and/or last name, except where legal names are required (e.g., transcripts, payroll, W-2s, official verifications).

Inappropriate or misleading use of a chosen name may result in a denied request.

Chosen names:

  • Appear on ID cards (front)
  • Do not change your legal name in official systems
  • Can be updated or reverted at any time

 

Gender identity updates

Students, alumni, and employees may submit a Name and/or Gender Identity Change Form to update how their gender and pronouns are recorded. These updates appear in Self-Service only and not on official documents like diplomas or transcripts.

Requests may be denied if they involve misrepresentation or violate university policy or law.

 

Dependent status and permanent address

Undergraduate students (except SPS students) are considered dependent unless declared otherwise.

  • Independent students must notify the University within 10 days of the term’s start.
  • Dependent students must use a parent/guardian’s address as their permanent mailing address.

 

North Park ID card

Your student ID grants access to:

  • Residence halls
  • Dining services & Flex Dollars
  • Brandel Library
  • Helwig Recreation Center
  • Campus printers and Viking Shuttle
  • First-Year Experience sign-ins

Lost or damaged cards:

  • Report immediately to the Registrar or Campus Safety
  • A replacement costs $10
  • Found your old card before replacing it? Reactivate it at the Registrar’s Office

If you have questions about your student records, email the Office of the Registrar at registrar@northpark.edu.