Housing Guidelines featured image background

Community Life

Housing Guidelines

Introduction

Campus housing at North Park Theological Seminary (NPTS) represents a major facet of community life. Over the years, the institution has expanded its commitment to creating attractive, livable spaces for students and families as needed. All Seminary and Graduate Student Housing is within a short walk of the campus.

Students must apply online for campus housing following acceptance to NPTS here:  Incoming students have the opportunity to indicate specific requests for apartments on the housing application. Assignments are made on a first come first served basis, according to time of application, desired size of unit and availability. Every effort will be made to accommodate requests when assignments are made.

 

NPTS housing falls under the purview of North Park University (NPU) and is overseen by the Dean of Students and Community Life. NPU designates specific apartments as NPTS housing. Periodically, a review of allocated apartments is performed to balance the housing needs of NPU undergraduate students and Seminary and Graduate students. Seminary and Graduate Student housing is first and foremost made available to degree seeking NPTS and Graduate students. After meeting the needs of NPTS and graduate students, apartments may be re-allocated for usage among the NPU undergraduate student population. On rare occasion, available apartments may be utilized for other purposes only after approval by the NPTS Dean of Students and Community Life, and the NPU Vice President of Finance.

Qualifications for Seminary/Graduate Student Housing 

  1. Applicant must be a Fulltime student in the Seminary or other NPU graduate program taking a minimum of 6 credits per semester or 12 credits over a calendar year.
  2. OR Applicant is a fulltime undergraduate student and has received permission from Residence Life of NPU (see below).
  3. Applicant must agree to abide by the housing policies contained therein indicated by signature.

Period of Occupancy

  1. Move In Dates: Typically, apartments are available for occupancy by students starting August 1. This date applies to anyone new to seminary housing. Students wishing to make an intercampus move must do so over the summer months.
  2. Rent Increases: New rental rates go into effect on August 1 of each year.
  3. Summer Policies: Students gone for at least one month in the summer, from June 1-August 15, may retain their apartments by paying their rent over the summer and upon their return, half of that rent will be credited toward the ensuing months. Their apartment may not be used by anyone else over that period.
    Students who are away from campus for a 6 to 11-week CPE program or doing a full-time unpaid summer internship may retain their apartments intact, and their rent will be waived. This requires documentation to the SGHC from the internship/CPE site prior to leaving.
  1. Move Out Dates: Students who have completed their studies at NPTS are responsible to vacate student housing no later than June 30 of the year in which they graduate (Sept. 30 for August graduates or January 31 for December graduates). Exceptions to this rule are made only by means of petition to the Dean of Students and Community Life.
  2. Academic Eligibility: In order to remain eligible for student housing, students must take a minimum of 6 academic credit hours during the fall semester and during the J-Term/spring semester or 12 credits over the course of the academic year.
  3. Maximum duration of stay in NPTS housing is limited according to your degree program:
    MDiv — 5 Years
    MACF — 4 Years
    MATS — 4 Years
    MACM — 3 Years
    DMIN — 3 Years
    Ministry Certificate — 1 Year
    Diploma — 2 Years
    Dual-Degrees — Add 1 Year
    Graduate Students — 2-3 Years years depending on program
  4. Field Education: Students who are planning on doing field education in the Chicago area may petition the Dean of Students and Community Life to have the academic requirements waived while on internship and to have their duration of stay extended for up to one year.
  5. Undergrads Assigned to Seminary/Graduate Student Housing: Undergraduate students who are not eligible for undergraduate housing AND are approved by the Residence Life may apply for Seminary/Graduate Student Housing. Their acceptance will depend on availability. However, they must adhere to the move-in/out dates that apply to all undergraduates.  Generally, this means that they must move out at the end of the academic year and not live in campus housing during the summer months.
  1. Applications for on-campus housing are made to the SGHC. In order for housing to be assigned, a completed application form and a $50 non-refundable application fee must be received by the SHC. (Applications may be accessed online.) The $50 non-refundable fee will be applied toward the $250 damage/cleaning deposit. Assignments for fall are made during the early summer.
  2. NPTS does not guarantee availability of housing; therefore, students are advised to apply for housing as soon as possible. While housing applications are accepted on an ongoing basis, the priority deadlines are July 1st for the Fall semester and December 1st for the Spring semester.
  3. Students are informed of their housing assignment via e-mail (sent to the student’s North Park issued e-mail account). The e-mail informs the student of their housing assignment and notification that the remainder of the damage/cleaning deposit of $250 is due prior to the student’s arrival. (See Deposits and Other Costs for more details about the deposit.)
  4. NPTS/NPU reserves the right to reassign housing in the interest of providing adequate housing for all NPU students. Every effort is made, however, to avoid moving students who have not requested a change. The NPU Physical Plant will assist students required to move by NPTS/NPU. While every effort is made to accommodate all students who apply for housing, occasionally it is necessary to prioritize who will receive an apartment.  In the event that housing becomes full Seminary students will have first priority, followed by non-Seminary graduate students.  If room is still available, undergraduate students approved by the undergraduate housing office will be assigned on a first come first served basis.
  1. Assignments: All housing assignments commit the student to rental payments for the period they occupy the apartment. Rent is calculated to the date that the student moves into and out of the apartment.
  2. Rent is posted to your account on the first of each month, and payment is due upon receipt. Rent is payable at NPU Student Administrative Services or online through WebAdvisor. NPTS/NPU retains the right to evict those students who fail to pay on a regular basis or who fail to make arrangements for payment with NPU Student Administrative Services. Late fees will be assessed to past due accounts.
  3. Occupancy: Seminary/Graduate Student Housing is for the assigned student only. Seminary, Graduate and Undergraduate students may share apartments with their legal spouse but only Seminary Students may share apartments with children/families.
  4. Visitation and overnight guests:  students may have visitors to their apartment but an overnight guest must be registered with the SGHC with the name and contact information of the guest. Students may not house their significant others for any amount of time. Overnight guests may stay a maximum of two nights. Exceptions must be approved by the Dean of Students and Community Life.
  5. NPTS/NPU retains the right to inspect apartments for the purpose of periodic evaluation of their condition. Notice of at least three days will be given before inspection takes place.
  6. Animals of any kind are not permitted in seminary apartments unless the animal is a service animal within the meaning of the American with Disabilities Act or the animal is an emotional support animal.  In all cases the student must contact the SHC and the Student Success Learning Specialist to fill out the required paperwork prior to bringing the animal into Seminary Housing. Animals visiting with their owners are not permitted in apartments unless they are service animals.
  7. Smoking and vaping are prohibited on the entire North Park University campus including Seminary/Graduate Student Housing.
  8. Drug use of strictly prohibited, including marijuana in all its forms, unless prescribed by a physician.
  9. Drinking of alcohol is not allowed on North Park’s campus. If Graduate and Seminary students choose to drink moderately in their own apartments, they do so knowing they are in violation of this policy. If it becomes known that parties are taking place in seminary/graduate student housing, there will be consequences up to eviction from campus housing. (See student handbook for more details).
  10. Noise Policy: Prior to 9:00 pm, noise must be controlled at a level deemed reasonable by your neighbors. Repeated violations are grounds for eviction at the sole discretion of the NPTS Dean of Students and Community Life. After 9:00 pm, there is a strict “no-noise” policy in all NPTS apartments.
  11. Violations of any of the policies outlined in the Housing Guidelines or a failure to pay rent will jeopardize the opportunity to remain in Seminary/Graduate Student housing. A student may be evicted at the sole discretion of the NPTS Dean of Students and Community Life who may consult with the Dean of the Seminary and the Pastoral Care Committee. Graduate students who violate any of the polices outlined above will be referred to their respective dean/director of their program.
  12. All complaints and appeals regarding housing procedures and decisions should be directed only to the NPTS Dean of Students and Community Life and will follow the grievance policy outlined in the Seminary Student Handbook.
  1. A damage/cleaning deposit of $250 is required to secure your assigned housing. This amount includes the $50 non-refundable fee submitted with your housing application. Should the applicant decide not to rent an apartment after the full deposit has been paid, the $50 non-refundable fee will be deducted from the refunded amount.
  2. The $250 damage/cleaning deposit is refundable only after the final inspection of the apartment has been completed to assess damage/cleaning costs. A final inspection will take place after the student has moved out. The assessed damage/cleaning cost will be deducted from the $250 damage/cleaning deposit with the remainder, if any, refunded. (If a student has a tuition or rent balance, the refund is automatically put toward that balance.)
  3. Rent charges include electricity, gas, and heat. Internet is NOT included for apartments north of Foster and students must make arrangements for internet.
  4. There is a $10 charge for any lost key or additional key.
  1. In order for rent charges to be discontinued, students must turn in a move-out form (available from the SGHC) with their keys to NPU Physical Plant when they leave the apartment. The move-out form outlines the requirements for returned deposits. Failure to follow the check-out procedure will result in the delay of the repayment of the damage/cleaning deposit and/or additional rent charges or retained deposit.
  2. When students vacate their apartment, they must also remove their belongings from the basement storage area. Up to $75 or the actual cost of removal, whichever is greater, will be deducted from the damage/cleaning deposit for the removal of any items left in housing. Students may not leave any belongings in their apartment for any reason or their account will be charged for removal.
  3. In the event that a student moves from one NPTS housing unit to another, the “old” unit will be assessed for damage and cleaning by NPU Physical Plant. Assessed damages will be charged to the student’s regular account. The return of the damage/cleaning deposit only applies when the student moves out of NPTS housing. (Please note: Students must be pre-approved for an inter-campus move by the SGHC.)
  1. NPU Campus Security patrols campus 24 hours a day. For both emergencies and non-emergencies call 773-244-5600 or the NPU campus desk at (773) 244-6200 and push “0” for the operator. In addition, do not hesitate to call 911 for emergency police, fire, or ambulance service.
  2. Security Systems: Students may, at their own expense and with the permission of the SGHC, have a home security system installed. The monitoring company must be notified that the system is installed in NPU student housing and the primary contact number must be listed as 773-244-5600 (Campus Security Desk). Students should also list a trusted neighbor who can check on their apartment if the student is out of town. In the event of a false alarm activation, it is the student’s responsibility to contact all parties listed on their account to advise them of the situation. False alarms with a police response are at risk of receiving a $75 ticket.

All Seminary/Graduate apartments are unfurnished, equipped with a gas stove/oven, refrigerator and a shade for every window in the apartment. Washers and dryers are provided in the basement of each apartment building and on the 3rd floor of the building at 5151 N. Christiana. Students may not bring their own washers or dryers. Pictures should be hung using hooks that have nails at a 45-degree angle. Towel racks, shelves, etc. may be added only with the permission of the NPU Physical Plant and the SGHC.

Apartment Basement Storage

Most Seminary/Graduate apartments have a designated basement storage space. NPU Physical Plant staff may remove any items stored outside of this designated space. When students vacate their apartment, they must also vacate this space, or relinquish their claim to items that remain and risk additional fees. All basement storage space is at your own risk.

Heating

All apartments are equipped with one of the following heating systems: baseboard heat, radiators, or forced air.  Most apartments have their own thermostat, though a few buildings have only a single thermostat that controls the heat in the entire building.  If you encounter a problem with the heat, please inform Physical Plant through the help desk system (see below for details on filling out a helpdesk ticket).

 

Electrical Systems

Many of the NPTS/NPU’s apartments were built when there were fewer household appliances in use. The electrical wiring, therefore, is not meant for the modern usage. Be careful with microwaves, toasters, computers, televisions, hair dryers, etc., and how much current is being used at any one time. If the power breaks a circuit, there is a circuit breaker in the basement; residents should flip the appropriate switch and then try to identify what went over the “limit.” Light bulbs in ceiling fixtures should not exceed 120 total watts (i.e., two 60-watt bulbs). Higher wattage bulbs will burn out more quickly.

Miscellaneous

  1. To avoid problems with pests, be sure to put trash in closed plastic bags before taking it to the dumpster. Dumpsters and recycling bins are near each apartment and serviced regularly. Do not leave garbage or recyclables out in the open or on stairwells or hallways, but place them in the appropriate bins outside.
  2. Permanent structural changes are not to be made in NPTS apartments. This includes, but is not limited to the following: wall partitions, lighting fixtures, ceiling fans, kitchen countertops, additional shelving, etc.
  3. Painting of NPTS apartments is not permitted.
  4. Students wishing to have cable television installed must contact the SGHC prior to the installation date. Satellite/Dish systems are not permitted. Cable installation is not allowed in the 5151 N. Christiana building.
  5. Parking on campus is very limited. Even though some of the apartment buildings have designated parking lots, there is no free parking on campus other than street parking. All students using NPU parking lots are required to purchase an annual parking pass.
  6. If you have a medical condition that requires a medical professional to visit your apartment in order to render treatment, you must notify the SHC. The same applies for voluntary medical procedures conducted in your apartment.
  7. Do not use Drain-O, Liquid Plumber, or other chemicals to address slow or clogged drains. Please contact the Physical Plant by following the procedure for maintenance requests and they will address the issue.
  8. Usage of charcoal and/or gas grills is prohibited on the rear staircases and on buildings with balconies.

When something in the apartment needs repair, it is important that it be dealt with as quickly as possible. When tenants notice anything that needs maintenance attention, they should submit a helpdesk ticket to Physical Plant. Whatever the maintenance request, we encourage residents not to delay in reporting it. It should be called in before the situation worsens. To submit a help desk ticket, follow these steps:

    1. Log in to the help desk website.
    2. Click “create issue,” located in the upper right-hand corner.
    3. Complete the required fields:
      1. Project: Physical Plant.
      2. Issue Type: Don’t change this; it should remain as “ES-General”.
      3. Summary: Provide a brief/one-line summary of the problem.
      4. Building: Select your building address from the summary (5151 N. Christiana building is listed as “Jackson”).
      5. Location in building: Enter your apartment number. If the issue is in a common area (e.g., hallway, laundry room, etc.), enter that information. Be specific (i.e., 2nd floor landing).
      6. Equipment: Leave this blank.
      7. Description: Provide a detailed description of the problem. Your issue can be addressed faster when we don’t have to send follow-up questions.
      8. Other-Reporters: Enter the SHC’s name here (you can search via their email address). This step is required, so please do not forget it.
    4. Click “Create,” and your information will be submitted to Phys. Plant.

When employees of NPU’s Physical Plant come to a resident’s apartment, they are never to arrive before 10:00 in the morning, unless prior arrangements are made with the resident (or it is an emergency), and they will knock two times before entering. Once they open the door, they will call out “Physical Plant” before entering the apartment. They will be wearing tan and brown uniforms (custodial personnel will be wearing blue). Should NPU Physical Plant personnel stop by when a resident is not in the apartment, they will leave a card saying why they were there.

Requests for repairs or servicing of the washers or dryers located in Seminary and Graduate apartments are also to be submitted via a help desk ticket by those who discover the problem. Once a problem is discovered, residents should place a sign on the machine instructing others not to use it.

If a resident is locked out of their apartment, they may call NPU Campus Security (773-244-6200).

Seminary and Graduate Student Housing Coordinator (SGHC)

Essential Roles

The Seminary and Graduate Student Housing Coordinator (SGCH) provides administrative support for the Student Services Office by coordinating student housing for incoming and outgoing seminarians and their families and other graduate students as needed. In addition, the SGCH will explore ways to foster community life for seminary students living on campus. The SGCH is an ex-officio member of the Seminary Student Leadership Team as well and the “go-to” person onsite if issues arise. Students are responsible to complete helpdesk tickets for non-emergencies and contact the engineer in charge if there is an emergency in their unit (see definition above). The SGHC will be the contact if there is an interpersonal issue in the building or other non-facility related problem. Non seminary graduate students who are having issues or not complying with the housing policies will be referred to their respective dean/director of their program.

The SGHC reports to the Dean of Students and Community Life and may be contacted at semhousing@northpark.edu.

For further information about on-campus housing, please contact the SGHC at semhousing@northpark.edu.

Asset Essentials (Physical Plant)

North Park Students, Faculty, and Staff can alert Physical Plant to needs around campus using this app or website. Please log in to the website first before using the app.

The ClientID is NorthParkU, and the login uses your University email address and SSO (Single Sign On) to authenticate.